Article I: Name
The organization to be governed by this constitution and by-laws shall be known as the Massachusetts Environmental Health Association (MEHA). The Association is an affiliate of the National Environmental Health Association, Inc (NEHA).
Article II: Purpose
The objectives and purposes of this organization should conform to the objectives and purposes of the National Environmental Health Association, Inc. Thereto, this Association holds as its purposes:
- To function as the official body representing the professional sanitarian and registered environmental health specialist, and registered sanitarian, employed in public or private agencies in the Commonwealth of Massachusetts.
- To promote and foster high standards of attainment for the professional sanitarian and registered environmental health specialist, and registered sanitarian.
- To strive for recognition of the professional sanitarian and registered environmental health specialist, and registered sanitarian as a member of the professional, administrative, and scientific group engaged in the fields of Public Health and Environmental Health.
- To encourage the employment of qualified professional sanitarians and registered environmental health specialist by governmental units throughout the Commonwealth of Massachusetts.
- To promote the conduct of educational courses of instruction and schools of training for the purpose of increasing the knowledge and proficiency of sanitarian and registered environmental health specialist.
- To concern itself with the welfare, interests, and economic position of the sanitarian and registered environmental health specialist.
- To foster and promote uniformity to public health laws and regulations throughout the Commonwealth of Massachusetts.
- To cultivate social intercourse among professional sanitarians and registered environmental health specialist and registered sanitarian to establish a central body for exchange of ideas and actions.
Article III: Membership
There shall be the following four (4) classes of membership:
- General active membership to NEHA and MEHA.
- Local active membership in MEHA.
- Retired membership.
- Student membership.
Section 2. Definitions for purposes of these By-Laws:
- General active membership includes any person working professional sanitarians, environmental health specialist and/or registered sanitarian or in related educational activities by a public health agency, or in a similar capacity by another public agency including institutions of higher learning, military services or private employers who are eligible to become active member, subject to confirmation by the Executive Board, and upon payment of appropriate dues.
- Local active membership includes the same qualifications as general active except with no afiliation with National Environmental Health Association.
- Retired membership may be conferred upon any association member of five (5) or more years who is retiring, subject to a majority vote by the Executive Board.
- Student membership may be granted to any student working toward a degree in public health, sanitary science, or environmental health, who has an interest in the Association, upon payment of appropriate dues, and subject to confirmation by the Executive Board.
Article IV: Membership Year
The membership year shall be from July 1 through June 30.
Article V: Finances
Annual dues for the various classes of membership in this Association shall be as prescribed by the Executive Board.
Dues for all members shall be payable annually.
Members who have not paid dues shall be delinquent and membership privileges shall be suspended.
All monies of this organization shall be deposited in a bank or banks approved by the Executive Board in the name of the Massachusetts Environmental Health Association.
Disbursements shall be made only by one of the following persons: President, Vice President, or Treasurer.
Article VI: Governance
MEHA shall be governed by the Officers and the Executive Board, which shall determine and execute the policies and activities of this association.
Article VII: Officers
The officers of the MEHA shall serve for a term of one year. Officers may serve more than one term.
- President – The President shall be chairman of the Executive Board, preside at all meetings of the Association, and perform such other duties as may rightfully pertain to the office as stated in these By-laws. The President shall call members and chair of committees deemed necessary to properly conduct the business of this Association. The Board shall ratify all nominations.
- Immediate Past President – The immediate Past President shall make himself/herself available to the President and Executive Board as a resource.
- Vice President – The Vice President shall be responsible for coordinating and expediting the work and reports of the several committees, and shall assume and discharge the duties of the president in the absence or disability of, when called upon by, the President.
- Secretary – The Secretary shall keep a record of all proceedings at each meeting. The secretary shall keep a record of membership (or coordinate record keeping with an Agent assigned by the Executive Board), have charge of all correspondence of the Association, and perform all other duties required of the office.
- Treasurer – The Treasurer shall have custody of all monies paid into this Association, shall keep a true and just record of all transactions, shall deposit all monies in the manner provided in Article V Section 4 of these By-laws. The Treasurer shall prepare any required tax filings, prepare financial statements and report the Association’s financial condition to the Executive Board prior to each meeting.
Any active member of this Association, in good standing, shall be eligible to hold office.
In the event of a vacancy in any office for any cause other than expiration of term, such vacancy shall be filled by appointment of the Executive Board; except for a vacancy in the office of President, which shall be filled by the Vice President.
The President with the approval of the Executive Board, may replace Officers and Executive Board members who fail to attend four (4) consecutive meetings without being excused. The new member shall serve the remainder of the replaced individual’s term.
Article VIII: Executive Board
The Executive Board shall consist of the President, Vice President, Treasurer, Secretary, Past Presidents, and twelve (12) at large members of good standing elected at the annual meeting.
Four (4) at large members of the Executive Board shall be elected for a three (3) year term at each annual meeting.
The Executive Board shall have jurisdiction over matters pertaining to the management, maintenance, welfare, and growth of the organization and in addition thereto shall:
- Approve the expenditures of all monies by the President, Vice President, Treasurer and Committee.
- Approve one or more depositories for funds of the organization.
- Provide ways and means of financing activities of the Association.
- Act on all applications for membership.
- Fix date and location for regular meetings, special meetings, and annual meeting of this Association.
- The Nominations Committee will select recipients from qualified applicants for the Association’s scholarship awards.
- Perform such other duties as may be delegated to it by the By-Laws of this Association.
The Executive Board may take action in session or out of session. All actions by the Executive Board in session shall be by majority vote of the members present, and out of session by a majority vote of the members of the Executive Board.
Four consecutive unexcused absences from the Executive Board meetings will constitute grounds for removal of a Board member, subject to agreement from the Executive Board and Officers.
Annual elections for Open Board member seats will occur by the end of June.
Article IX: Meetings
The regular meetings of this Association shall be held at least three (3) times annually at a time and place determined by vote of the Executive Board. These meetings shall take the form of a conference on matters pertaining to the welfare, interests, and professional education of the membership. The President, Executive Board and Education subcommittee shall arrange the program for these meetings. Any agenda items should be brought to the President two (2) weeks before the Annual meeting for consideration.
Special meetings may be called by the President upon written request of ten (10) members.
The Annual Meeting of this Association shall take place at prior to July 1st.
Written notice of each regular, special, and Annual Meeting shall be given to all members at least two (2) weeks before the meeting is to take place.
Article X: Elections
The Nominations Committee shall submit the name of members for each of the elective offices vacant including the Executive Board by March 30.
Nominations for all vacancies on the Executive Board Article shall be made one month in advance of the Annual Meeting. Nominations will be posted on the MEHA website two (2) weeks before the Annual Meeting.
Election of officers and members of the Executive Board shall be by voice vote, except when requested by at least ten (10) members; a vote hand shall be taken.
The Secretary shall record the outcome of the all elections and should submit them to the Office of the Secretary of State of the Commonwealth of Massachusetts.
All officers and members of the Executive Board shall take office on July 15th.
Article XI: Committees of the Association
There shall be the following standing committees:
- Audit Committee – The Audit Committee shall consist of at least three (3) members nominated by the President and ratified by the Executive Board. The committee shall audit the Association’s financial records and present a report to the Executive Board at the first Executive Board meeting each calendar year.
- Awards Committee – The Awards Committee shall consist of at least three (3) Executive Board members nominated by the President and ratified by the Executive Board. At the Annual Meeting, the Awards Committee may submit to the Association membership the name of one worthy person or entity to receive an Association, Yankee Conference, NEHA issued award and scholarships.
- Nominations Committee – The Nominations Committee shall consist of the three (3) Executive Board members nominated by the President and ratified by the Executive Board. It shall be the duty of this committee to nominate Executive Board members for vote by the Association membership at the Annual Meeting.
The President may nominate and the Executive Board may ratify members to serve on such other committees that may be deemed necessary to properly conduct the business of this Association.
Committees must present to the full Board a report, written or oral, at every Board meeting. Committees must also present to the full Board all recommendations for consideration and approval.
Article XII: Amendments
These By-Laws may be amended by a vote of two- thirds of the members present at any regular meeting; a copy of the proposed amendments should be made available to each member. A notice of the meeting will be sent at least two (2) weeks before said meeting.
Article XIII: Quorum
A quorum of the Executive Board should consist of five (5) members.
Committees. A minimum of 50% of the committee members shall constitute a quorum at any meeting of that committee.
Twenty (20) members present and voting at any regular, special, or Annual Meeting shall constitute a Quorum.
Article XIV: Voting
Each member of the association shall have one vote at any regular, special or annual meeting in which a vote takes place.
All actions or suggested changes taken by the Association shall be deemed taken or approved upon a majority vote of the voting members of the Association in writing, or by a vote at an Association meeting.
Article XV: Rules of Order
Except as otherwise provided by these By-Laws, the meetings of this Association and Executive Board shall be governed by the latest edition of Robert’s Rules of Order.
The President shall direct the Executive Board to review Robert’s Rules of Order when requested.
Article XVI: Effective Date
These By-Laws took effect upon a vote and approval by the Massachusetts Environmental Health Association. These By-Laws where accepted and approved by the parties mentioned above on June 3, 2015 and are effective immediately.